Clockings
View, search, and correct employee clock-in and clock-out records. This is the raw attendance data that drives payslip calculations.
Viewing Clockings
The Clockings page lists all clocking events in reverse chronological order. Use the filters to narrow results by employee, department, date range, or clocking type (in / out / lunch out / lunch in).
How Clockings Work
Each clocking record has a type:
- Clock In — the start of a shift.
- Clock Out — the end of a shift. Hours are calculated from the paired Clock In.
- Lunch Out — employee leaves for lunch.
- Lunch In — employee returns from lunch.
Lunch time is deducted from total hours automatically whenever both a Lunch Out and a Lunch In event exist for the same shift. If only one of the pair is present, no lunch deduction is made.
Grace Period
Clock-ins that arrive within the grace period (configured in Settings, default 15 minutes) after the scheduled shift start are treated as on-time. Late arrivals beyond the grace period reduce the hours clocked for that day.
Adding a Manual Clocking
Supervisors and administrators can add clock events manually — useful when an employee forgot to clock in or the app was unavailable.
- Click Add Clocking.
- Select the employee.
- Choose the clocking type (In, Out, Lunch Out, or Lunch In).
- Enter the date and time.
- Click Save. The record is marked as manually entered.
If an employee clocks in but does not clock out, the system automatically generates a clock-out at 17:00 on that day when the next sync occurs. Check the Clockings page if hours look unexpectedly short — this auto-generated entry can be corrected manually.
Editing a Clocking
Click the Edit icon next to any record to change the time or type. Edits are logged. Only users with the Edit clock-in records capability can do this — see Roles & Capabilities.
Deleting a Clocking
Records can be deleted individually. Take care deleting Clock In records — if the matching Clock Out remains, the system may produce unexpected hour totals. Delete both records of a pair if you are removing an entire incorrect shift.
Day Types
Each clocking record is tagged with a day type: Weekday, Saturday, Sunday, or Holiday. This determines which rate applies when the payslip is calculated. Holiday tagging is automatic based on the Public Holidays list.
Emergency Callout
If an employee clocks in on a day when they have approved leave, the system detects this as an emergency callout. The extra pay premium configured in Settings (regular, time-and-a-half, double, or triple time) is added automatically to their next payslip. The base pay for those hours is already included — only the premium portion is added on top.
Always review the Clockings page for the clocking window before generating payslips. Correcting a missed clock-out or an incorrect time before generation is much simpler than editing a payslip after the fact.
Clocking Methods
The source of each clocking is recorded:
- Face — biometric via iOS app
- QR — QR code scan via iOS app
- PIN — PIN entry via iOS app
- NFC — NFC tap via iOS app
- Manual — entered by a supervisor or admin in the WordPress admin